NNA California Notary Public Practice Exam

The first step in the process of notarization is requiring the personal appearance of the signer. This step is crucial because a notary public must physically see and interact with the individual who is signing the document. This personal appearance helps ensure that the signer is the person they claim to be, which is a fundamental aspect of the notarial process.

By requiring personal appearance, the notary can also assess the signer's willingness and competence to sign the document, confirming that there is no coercion involved. This is essential for maintaining the integrity and legality of the notarization process.

The other options, while important components of the notarization process, come after the initial requirement of having the signer present. For instance, scanning the document for completeness, recording the journal entry, and identifying and screening the signer are all necessary actions that follow the initial personal interaction. They help ensure that the notarization is conducted properly and thoroughly, but they cannot take place unless the signer is physically present.