What information must a written request for a copy of a journal entry contain?

A written request for a copy of a journal entry must include specific information to ensure that the request is processed accurately and complies with legal requirements. The inclusion of the names of the parties involved, the type of document, and the specific month and year of notarization provides a clear context for the request. This detailed information helps the notary public to locate the correct entry in their journal, especially since notaries maintain a chronological record of all their notarizations.

By specifying the month and year of notarization, the request helps to narrow down the search to the appropriate time frame, preventing confusion and aiding in efficient record retrieval. Including the type of document also assists the notary in identifying what transaction the journal entry pertains to, ensuring that the information provided is accurate and relevant to the requester. Overall, this combination of details ensures that the notary can fulfill the request appropriately while maintaining the integrity and confidentiality of their records.