What is the definition of a certified copy?

A certified copy is defined as a document that has been verified as an accurate reproduction of an original document. This verification process typically involves a notary public or another authorized official who compares the copy to the original document to ensure that it accurately reflects the content and format of the original. By certifying a copy, the official adds a statement or seal to indicate that the reproduction is a true and complete copy, which can be used for legal purposes or in situations where the original document must be presented.

This definition emphasizes the importance of accuracy and authenticity in the replication of documents, which is vital for legal and administrative processes. In contrast, the other options do not fully encompass this essential aspect of verification and accuracy necessary for a certified copy. While a document that can be notarized may become a certified copy, not all notarized documents are certified copies; they must also be verified as accurate reproductions. A copy of a legal document does not indicate whether it has been verified or holds any certification status. Lastly, while a duplicate signed by a notary may suggest a form of verification, it does not specifically contribute to the established definition of a certified copy, as it does not focus on the accuracy of reproduction.